Guidelines

REGISTRATION, BRIEFING & LOADING

OCTOBER 28, 2025

• All participants must be present at the Mövenpick Hotel to register and attend the technical meeting on October 28, 2025, at 5:00 PM.

• All participants can load their belongings for display and mentoring during the event into the shared storage area provided by the committee.

• The committee will provide a freezer and a chiller.

• Each item placed in the storage area must include the following information: the brand name clearly (including the name of the person in charge and a contact number), and that the item must be stored tightly closed, dry, and odor-free.
   

CONFERENCE & MENTORSHIP

OCTOBER 29-30, 2025

• Participants must attend the conference throughout the event in an orderly and active manner.

• Participants may leave the conference near the mentoring time by following the committee's instructions.

• Participants may leave the conference to prepare or process products in the kitchen area at the designated time, following the committee's instructions.

• Participants must wear their ID cards at all times.

• Participants must comply with the committee's instructions and adhere to the established rules.

• Each participant must submit their latest pitch deck to the committee no later than October 24, 2025.

• Each participant must prepare a presentation and product samples to be presented.

• Mentoring sessions for each brand will last a maximum of 15 minutes, with five minutes dedicated to pitching and product sampling, and the final 10 minutes to receive feedback from the mentors.

• Each room will be mentored by four to five mentors with varying expertise.

• Changing pitch decks or submitting additional presentation materials prior to the mentorship session is not permitted.

• Participants who wish to prepare or restock their product displays in the mentor lounge must have the knowledge and permission of the committee.

MENTOR LOUNGE (PRODUCT SHOWCASE)
OCTOBER 29-30, 2025

• Participants must comply with the PIC's instructions and follow the rules provided by the committee.

• Participants must fill the display table with one full product display and a minimum of 50 bite-sized products per day (eating-size samples) for tasting. Products will be ready daily at 8:00 AM WIB.

• Participants are only allowed to fill and clean up the display area at the time specified by the committee during the briefing.

• Participants are required to maintain their product displays to ensure they meet their respective standards, including being responsible for any additional supplies that may be needed for product displays.

• Participants are not permitted to swap the position or order of brands, use X-Banners or Roll Banners, or use displays that disrupt other participants.

• Participants bringing electrical equipment must inform the committee.

• For products not for collection or tasting (display only), participants must display a sticker or information about such products.

• The Mentor Lounge closes to the public at 5:00 PM WIB. Participants can set up their display areas in the morning (6:00 AM - 8:00 AM WIB) and clean up in the afternoon (5:00 PM - 6:00 PM WIB).

• Participants are responsible for leaving their products and displays unattended.

• The committee strives to safeguard and supervise participants' displays during the event. However, all lost or damaged items are the responsibility of the participants.

KITCHEN AREA

OCTOBER, 29-31 2025

• Participants must comply with the committee's instructions and adhere to the rules provided by the committee.

• Participants must inform the committee of the duration of the product preparation process for mentoring and the products for the mentor lounge.

• Participants are permitted to use equipment provided by the committee.

• Participants must provide information on equipment requirements, preparation time, product type, freezer requirements, and chiller requirements.

• Participants must bring their own raw materials for product preparation and equipment not provided by the committee.

• Participants must inform the committee if they wish to bring any items and must store them in the designated areas.

• The committee is not responsible for any loss, damage, or misuse of materials stored in the shared storage area.

• Participants must keep the kitchen area clean after using all areas and equipment.

• Participants are prohibited from using additional or replacement equipment in the kitchen area without the committee's knowledge. Any damage resulting from improper use will be the responsibility of the participant.

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